Office Manager*in

full-time
sp stuttgart

Do you love your job, are you a multi-tasker, feel-good manager and always have everything in view? Are you creative, do you enjoy your work and are you well organized? Do you enjoy inspiring the team, guests and customers? Can you always be approached with questions and concerns and are you happy to find a solution? Wonderful! You can do a great job with us!

YOU
CAN

  • Organization and coordination of all work in the reception and office area
  • Organization and support of customers at internal appointments / workshops
  • Appointment and travel organization/planning of trips at home and abroad,
  • Communication with external service providers
  • Organization of internal events
  • Vehicle fleet & claims management
  • Preparatory bookkeeping
  • Look & feel of the agency (furnishings, cleanliness, events)
  • On & offboarding of employees (welcome, organization of training courses)
  • Researching/supporting the teams with administrative activities

You
CAN ALSO

  • organize: Office management is your vocation, you work very carefully and always put your heart and soul into it
  • as a person of first impression, create a space to feel comfortable (whether in the office, on the phone, or or...)
  • keep things tidy: because cleanliness and clarity are important to you. You lend a hand and have an eye for detail
  • Communicate routinely: also with English-speaking employees/contacts and be memorable with your friendly manner!

You have
THE FOLLOWING

  • You have an apprenticeship, ideally in a commercial or service-oriented field (e.g. event manager, office management assistant, foreign language correspondent, hotel specialist, retail salesperson).
  • 2 - 3 years of professional experience in office management/front desk, e.g. in the hotel industry or in an agency environment
  • Professional experience in the care and hospitality of guests
  • experienced handling of Apple/Google workspace
  • a driver's license

What we can 
OFFER YOU

  • Creative freedom and the opportunity to contribute to a success story
  • Room for personal growth
  • Inspiring exchange with great colleagues from various disciplines 
  • Flexible working hours
  • Appropriate overtime regulations 
  • Regular opportunities for further education 
  • Job bike and more
  • Moreover, we take responsibility for climate change, are certified CO₂-neutral, and engage in relevant initiatives

Caroline Fritz looks forward to receiving your digital application.